Collection Information and the Catalog
Indicate on the catalog and on the box inventory those artifacts that received any conservation treatment. A Condition Report should be attached to the catalog and include the following information: 1. site number, catalog number, provenience data; 2. type of object, material of which it is made; 3. condition before treatment, purpose of treatment; 4. specific materials and chemicals used (including brand names and concentrations), treatment methods; 5. recommendations for future handling.
Justification for Culled and Missing Materials
Decisions regarding items that were included in analysis but culled from the collection due to their limited future research value, or other restrictions imposed by the Division (see below), will be clearly described in an attachment to the catalog. Notations indicating culled items (both individual artifacts or portions of bulk samples, such as brick, fire cracked rock, or shell) will be clearly marked and defined directly on the catalog. If a depositor decides to submit large quantities of unanalyzed matrix, environmental, or chronological samples, or analyzed bulk samples, a statement of justification must be provided in an attachment to the catalog.
A depositor must use the state's standardized catalog record forms, unless s/he has prior written approval from the Division to use another type of form. These state forms are available online (Catalog Record Form) or upon request (Contact Information). Please note that the box number (#) category on the extreme left of the catalog form is assigned by Division staff; do not use this column. The depositor is encouraged to create a digital copy of this form also, so that original catalogs can be computer generated on acid-free paper (see Associated Records section under Collection Preparation).
The cataloging system required by the Division of Archaeology is composed of two elements: the trinomial state site number and a provenience specific catalog number (e.g., 16EBR18.23 or 16EBR18-23). This alphanumeric designation will henceforth be referred to as the "catalog number." Use of any additional numbers shall be kept to a minimum. A key describing any codes used in labeling must be attached to the catalog and described in the final report.
Please Note: A state site number is assigned by the Division after a completed site form and appended "LACAD" computer coding sheet has been submitted. Please refer to Guidelines - Section 106 on the web or the Archaeological Code of Louisiana, Chapter II, draft.
Minimum Requirements for the Catalog
Every item in a collection must be included in the catalog. Those items that were analyzed/counted/weighed then discarded must also be indicated on the catalog. A description of, or references to, the procedures used to collect special samples (e.g., flotation, soil, pollen, and carbon) shall be recorded on the catalog form.
At a minimum, a catalog number shall be used in the following manner: All artifacts and other remains recovered from a single provenience are assigned the same catalog number. That is, artifacts within each level, feature, or any context excavated separately will share the same catalog number. Point plotted artifacts may be assigned an individual catalog number, if necessary.
Artifacts and other remains within each provenience must be grouped, counted, and listed on the catalog form. Group the artifacts into at least the following categories:
antler or horn (worked or unworked)
Depositors must provide detailed artifact descriptions on either the state's catalog form or in-house analysis sheets, so that future researchers will have the most complete information possible about the items in a collection. For example, if a collection includes six polychrome handpainted, pearlware cup rim sherds and three Bellarmine bottle body shards, provide this level of analytical information on the catalog form or on an analysis sheet. Analysis sheets, however, cannot be submitted in lieu of a catalog. Like the artifacts, fauna and flora in a collection must also be described and listed by provenience. This information may be reported on the catalog form or in separate attachments to the catalog.